How to manage user rights?

Find out how to manage the rights of users within Wimi whether you are a workspace manager or an administrator.

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The 3 levels of access to Wimi modules

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  • Red = access denied.
  • Orange = read-only access, or only its tasks.
  • Green = access authorized in read and write, with 2 variants with and without validation rights.
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How to assign or modify a user's access rights in Wimi?

Go to the summary of your workspaces.

  • Click the options button for a workspace ("..."), then click Edit Rights.
  • Click on the colored pictogram several times to change the access rights of the user on the modules of the workspace.
  • To validate your actions, click on Save.
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How to give the same access rights to all your users on the modules of a workspace?

  • Click on the pictogram of a module in the workspace to assign the same rights to all participants.
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Specific method reserved for Administrators

Administrators have the possibility to see all the workspaces that a user accesses and to modify in 1 click the rights and access levels on the 7 modules of each workspace.

Go to Wimi Preferences, click on Users.

  • Click on the user name.
  • In the panel displayed on the right, click the key pictogram.
  • Choose the rights and access levels on his workspaces.
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NB: Managers can also carry out these operations only with the users whom they have invited directly.

How to assign / remove multiple workspaces and manage their rights and access levels?

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Assign several users a workspace and manage their access rights

Go to Wimi Preferences, click on Users.

  • Select the users for whom you want to assign the workspace.
  • Click Apply Access (at the top of the window).
  • Select the workspace you want to assign.
  • Define the rights and access levels of the modules, by clicking several times on the colored pictogram.
  • Click on Validate.

Remove multiple users from a workspace

Go to Wimi Preferences, click on Users.

  • Select the users for whom you want to remove the workspace.
  • Click Apply Access (at the top of the window).
  • Select the workspace you want to remove.
  • Click Remove from space.